Booking Protection

Wharton Lodge Cottages Booking Protection

Refund protection now offered through Booking Protect

Offering 100% refund protection on bookings to give complete peace of mind to guests.

Booking Protect refund protection provides guests with a guarantee that enables them to apply for a refund should they have to cancel their holiday for pre-defined, unforeseen reasons beyond their control.

This facility has been applied to our booking system with SuperControl. View their full terms and conditions below. All admin is handled by Booking Protect so, in the event of a refund, guests need to contact them direct.

Benefits to guests

The benefits to guests are obvious. Anything from illness to bad weather can give them good reason to have to cancel their holiday plans. And, refund protection means they won't be out of pocket if this happens. Plus:

  • Simple sales process
  • Comprehensive refund protection of up to £1,500 per person
  • The entire booking value is covered (inclusive of all options and extras).

Booking Refund Protection Terms & Conditions

Booking Protect will provide you with a refund on any unused booking if you are unable to start your holiday on its commencement date due to any of the circumstances set out below. Please note that this is not an insurance policy. If you purchase Booking Refund Protection these terms and conditions are added to our general terms and conditions and applied to the booking you make.


The following words or phrases have the meaning shown below wherever they appear in bold in this document.

  • You/Your/Yourself – A person who has made a booking alone or as part of a group with us.
  • Commencement date – The first day of the holiday.
  • Doctor – A qualified medical practitioner registered with a recognised professional body. A doctor cannot be you or a member of your immediate family.
  • Emergency Services – The Police, Fire and Rescue Service or Emergency Medical Services.
  • Holiday – The booking you have made with us to rent a specified property for a specified time where Booking Protect are acting as agent of the property owner
  • Group– Any number of people who have been declared to us as part of the party for a holiday booked with us with Booking Refund Protection in the same transaction.
  • Illness – A physical or mental condition confirmed by a doctor that prevents you from starting the holiday on the commencement date.
  • Immediate family – Your husband, wife, partner, civil partner, parent, child, brother or sister.
  • Injury - A bodily injury confirmed by a doctor that prevents you from starting the holiday on the commencement date.
  • Public Transport Network – Any mode of public transport other than public hire taxis licensed for public use on which you had planned to travel to the holiday.
  • Booking – A confirmed non-refundable booking of a holiday with us where Booking Refund Protection has been purchased at the same time as booking the holiday.
  • We/us/our – The company with whom you made the booking.

What does Booking Protect refund?

Booking Protect will refund the cost of your booking if you are unable to start the holiday on the commencement date due to:

  • unexpected disruption of the public transport network you could not have reasonably known about before the date of travel to the holiday;
  • injury, or illness happening to you or a member of your immediate family or any person(s) in the group due to attend the holiday with you;
  • death happening to you at any time before the holiday or to a member of your immediate family 4 weeks or less before the holiday;
  • the mechanical breakdown, accident, fire or theft en route of a private vehicle taking you to start the holiday;
  • jury service which you were unaware of at the time of the booking;
  • burglary or fire at your residence in the 48 hours immediately before the commencement date of the holiday that required the attendance of the emergency services;
  • you being summoned to appear at court proceedings as a witness which you were unaware of at the time of booking;
  • you being a member of the armed forces and being posted overseas unexpectedly;
  • adverse weather including snow, frost, fog or storm where the Police services or other Government agency have issued warnings not to travel. You must provide confirmation of relevant road closures from the Police or the relevant Government agency;
  • you being unexpectedly made compulsorily redundant.

What does Booking Protect not refund?

Booking Protect will not provide a refund where:

  • you cannot provide a doctor's report for injury or illness;
  • you cannot provide confirmation of the booking;
  • the holiday is cancelled by us as the property is not available and an alternative is accepted by you under our general terms and conditions;
  • your sole reason for not attending the holiday is due to another member of your group no longer being able to attend;
  • you are unable to take the holiday because you are unable to obtain a visa to travel;
  • you decide not to take the holiday other than for a reason included within this Booking Refund Protection;
  • you are prevented from travelling to the holiday due to disruption of the public transport network which is public knowledge prior to the commencement date;
  • you can recover any part of the cost of the booking from other sources (but this will not affect refund of any balance if all other conditions for a refund are met);
  • in our reasonable opinion, you did not allow sufficient time to travel to the holiday;
  • you carry out a criminal act which prevents you taking the holiday;
  • you are prevented from travelling to the holiday due to an outbreak of a contagious disease and the Government or any agency acting on behalf of the Government has imposed a ban on travel;
  • you make a false or fraudulent refund application or support a refund application by false or fraudulent document, device or statement;
  • you submit your refund request more than 45 days after the booked event.
    Booking Protect will not pay for travelling or associated expenses or any loss other than the direct cost of the booking.
  • Booking Protect will not pay any consequence of war, invasion, acts of foreign enemies, hostilities (whether war be declared or not), civil war, rebellion, revolutions, insurrection, military or usurped power, riot, civil commotion, strikes, lockout, terrorism, malicious intent or vandalism, confiscation or nationalisation of or requisition or destruction of or damage to property by or under the order of any government or public or local authority.
  • Booking Protect will not pay any costs you incur in submitting or providing evidence to support your refund application.

Booking Protect General Conditions

  1. you must make all necessary arrangements to arrive at the holiday on the commencement date.
  2. you must not be aware of any material fact, matter or circumstance, at the time Booking Refund Protection is purchased, which may give rise to a refund request.
  3. you must take all reasonable precautions to prevent or reduce any request for a refund.
  4. unless Booking Protect agree otherwise:
    1. the language of this document and all communications relating to it will be English; and
    2. all aspects of the contract, including negotiation and performance, are subject to English laws and the decisions of English courts.
  5. the cost of Booking Refund Protection is non-refundable unless cancelled within 14 days of purchase (or before the holiday has taken place if less than 14 days away). To cancel the Booking Refund Protection, you need to contact us within 14 days.

Requesting a Refund

You must log into and fill in and submit the Refund Application Form as soon as possible after becoming aware of circumstances that may lead you to request a refund and in any event no more than 45 days after the commencement date.

You will be asked to provide at your own expense the following within 45 days of registering your refund application:

  • confirmation of the booking;
  • a doctor's report where your refund request is for injury or illness or a death certificate where your refund request is for death;
  • an official notice from the transport service provider in the event of delay, cancellation, mechanical breakdown or accident in relation to the public transport network;
  • for the breakdown of a private vehicle, a vehicle recovery service report (AA, RAC or equivalent), copy of garage repair bill or parts receipt or a relevant police report;
  • the original jury invitation inviting you to be a juror;
  • in the event of a burglary the police report with crime reference number;
  • the original witness summons requesting you to appear in court;
  • A copy of a valid visa permitting your travel to the booked event;
  • confirmation of relevant road closures from the Police or the relevant Government agency if requesting a refund due to an official weather warning being issued;
  • any reasonable additional evidence that Booking Protect ask for.

Let us know your thoughts

Call us: +44 (0) 1989 750140 or +44 (0) 7761 502674

The best way to contact us is to call, we are happy to support and guide you through the whole process

Nicky Cross

  • Address: Wharton Lodge, Weston-under-Penyard, Herefordshire HR9 7JX
  • Phone: +44 (0) 1989 750140 Mobile: +44 (0) 7761 502674
  • Email: [email protected]